How To Create A Chart In Word From Your Data That Is In A Table

Sometimes in our document we may have created a table with data that we want to represent into a chart. Usually what we do is to input our data into a spreadsheet of Excel and then create the chart. Once we have done that, we then copy and paste our chart into our Word document. Procedure that requires time and effort! With Word though, the procedure to convert a the data of a table in the document into a chart is very simple. For us to accomplish this we must follow the following steps:

1. First we create the table and input our data that we want to represent in our chart. To create a table we just select the Insert Tab from the ribbon and select the Table command to explore the drop down menu and then select the appropriate rows and columns, as we can see at the following image.


2. Once we have created our table and inputted our data we must select the table as we can see in the image below.


3. Once the table is selected, we once again choose the Insert Tab and from the area of the ribbon named Text we select the command Object, and from the drop down menu we select the Object command as we can see below.


4. The window dialog box named Object appears where we must be sure that the Create New Tab is selected and from the list of the area named Object Type we must select the command Microsoft Graph Chart.


a. Word then creates a graphical representation of the data in our table, also with a spreadsheet that includes the data from our table as we can notice in the image below.


b. We also notice that the ribbon has changed and now we can see the toolbar that we can use for formatting and editing our chart as we desire.


5. When we are editing our chart or the spreadsheet of the chart, we must be careful not to click anywhere outside those areas, because the editing will be deactivated and the chart will be shown as final. Although, if by mistake we click outside the required area we can double click on the chart in order to edit it or another way of activating again the chart is to, right click on our chart and from the shortcut menu to select the command Chart Object and at the right to choose the command Edit as we can see below.


6. Once we have finished editing the Chart, we just click outside in the blank area and continue to work on our document.

One more note: I am sure that everyone must have noticed on the Tab Insert and in the area Illustrations the command Chart.


The reason why we don’t use this command in order to visualize the data of the table is the following: If we use this command to create a chart, it will be created  with the use of Excel and it will be placed in the Word document Unfortunately though, Word does not create the chart according to the selected data in our table, but puts the chart in the first cell of the table, and as a result whatever data was in that cell will be deleted.


In further posts I will describe other ways of creating charts in documents of Word, so that our data will be updated automatically every time we change the data.


About officesmart

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on August 27, 2011, in Excel 2010 English, Microsoft Office 2010 English and tagged , , , , , , , , , . Bookmark the permalink. 5 Comments.

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