Reuse Slides in PowerPoint 2010

We are about to create a presentation and we end up wondering on what our presentation will look like. We then realize that the slides that we want to create might also be available in another presentation that we or someone else has created. What do we do then? We borrow the slides from another presentation of course.

Further down I will describe the steps on how to borrow slides from another presentation. I will not use the copy and paste command, but a very useful command which is named Reuse Slides.

Reusing existing slides is a lot of help: First of all we don’t need to recreate things that we have already created and secondly we save a lot of time.

How To Reuse Slides

PowerPoint offers us a command that locates specific slides and allows us to insert them into our presentation. This function exists in previous versions of PowerPoint, with the difference that there are some different functions in PowerPoint 2010.

First: We open the presentation that we want to add slides in (not the one that we want to borrow slides from). Then we select the Home Tab and from the area of the ribbon named Slides we select the arrow at the right of the command New Slide where the drop down menu appears. Once the drop down menu appears we notice the variety of slides with their layouts and at the bottom of the window we find the command Reuse Slides as shown at the image below.

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Once we select the Reuse Slides command the task pane window appears at the right of our screen regarding the Reuse Slides command.

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From the task pane Reuse Slides we can select the Browse button and then to select the command Browse Slide Library or Browse File in order to locate the slides. Alternatively we can also select the links named Open A Slide Library or Open a PowerPoint File.

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  • The Browse Slide Library lets us access slides from a Microsoft Office SharePoint Library. This option will only work if a Slide Library is set up for you.
  • Browse File brings up a dialog that lets you locate the presentation on your computer.

In this post I will select the command Open a PowerPoint File as shown in the image below. I have located the file and I am ready to press the Open button.

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The slides from the presentation appears straight away in the area Reuse Slides pane as well with the titles of each slide as shown in the image below.

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Once we move our mouse over the slides, the slide doubles its size, making it more visible in order to see the content of it.

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In order to retain the slide formatting of the original slide, we must check the box beside the option Keep Source Formatting which is located at the bottom of the Reuse Slides task pane as shown at the image below.

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In order to insert a slide in our presentation we just select it with our mouse, and straight away it is inserted in our presentation. Copied slides will always be inserted after the selected slide in the active presentation.

If we right click on a slide from the Reuse Slides task pane we will see the following options.

  • Insert Slide: Inserts the slide into the active presentation and the slide will use the Theme of the active presentation.
  • Insert All Slides: Inserts all the slides into the active presentation and all the the slides will use the Theme of the active presentation.
  • Apply Theme to All Slides: It will apply the Theme of the selected slide to all the slides in the active presentation. No slides are inserted.
  • Apply Theme to Selected Slides: It will apply the Theme of the selected slide to selected slides in the active presentation. No slides are inserted.

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Once we have finished inserting our slides into our presentation, we press the X icon on the right of the Reuse Slides task pane to close it.

About officesmart

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on September 15, 2011, in Microsoft Office 2010 English, PowerPoint 2010 English and tagged , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on Reuse Slides in PowerPoint 2010.

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