How to Set Up a Contact Group in Outlook

A lot of times it will occur to us that we want to send an email to as many people as possible. In other words we want to send the message to a mailing list. Contact Group is what it is called in Outlook. By using a Contact Group, we can send an email to a group of people very easily. In this post I will to describe how to set up a Contact Group in Outlook.

We must start Outlook, just in case that we haven’t. Then from the main screen of Outlook, we select the Home tab and then select the New Items button.  From the drop down menu that appears we select the command More Items and then at the right we select the command Contact Group.


An alternative way is to press the button Contacts which is shown at the bottom of our screen and then to press the New Contact Group button from the area of the ribbon named New as we can see in the image below.


Whatever way we use the same dialog box will appear which is named Contact Group as shown in the image below. Now we have to select the command Add Members and from the drop down menu we can select members from Outlook Contacts, From Address Book, or New E-Mail Contact.


By selecting any one of them the Select Members: Contacts window appears.


In this window we must select the contacts that we want to add and press the Member button which is shown at the bottom of the window in order to add it to our Contact Group. Once we have added the members that we want we press the OK button.


Once we have pressed the OK button we return to our Contact Group window, where in the area named Name we must type in a name for our Contact Group. If we want to add a member that is not already in our Contacts we must select the New E-Mail Contact command from the Add Members drop down menu and type in all the necessary fields. Once we have finished with our Contact Group and typed in a name for it we press the Save & Close button as shown below.


Once we have created the Contact Group, we want to add it to a new message. Once we have created the new message we must select one of the fields To:, Bc:, Bcc:, in order to open the Select Names: Contacts window, where all our contacts are shown as well with our Contact Group that we just created. We select it as we can see below and then we select in which field we want to add it to. In the following image I have inserted it in the To: field and if I don’t want to add any other contacts for my message I press the OK button.


The Contact Group name will appear in the corresponding field that I had inserted it and my message is ready to be sent.


The Contact Group icon differs from the contacts icon as we can see in the image below.


About Smart Office - philippospan

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on October 2, 2011, in Microsoft Office 2010 English, Outlook 2010 English and tagged , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on How to Set Up a Contact Group in Outlook.

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