How To Make Word Warn Us When We Save, Print Or Send A File With Tracked Revisions

If we have used the Tracking Changes option for our Word documents, a lot of us probably made the mistake of sending out our document that still show our revisions in our file, visible to anyone who knows how to turn on the option to display the revisions and the changes.

A solution would be to use the Document Inspector, where I had mentioned about the possibility that Word offers us to check our document for hidden data and personal information that might be in the document.

What happens though when we forget to use the Document Inspector; and we want to be warned every time that some information is still hidden.

The solution is to activate an option in Word, in order to be warned every time we want to Print, Save or even Send our document by e-mail using Word.

To activate it we must select the tab File and then from Backstage view and then to select the category Options. From the Word Options window that appears we select the category Trust Center and then from the bottom right area of the window to select the command Trust Center Settings.

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From the Trust Center Settings window that appears we select from the left of the window the category Privacy Settings. Then from the area of the window named Document Specific Settings we activate the command button left from the command Warn Before Printing, Saving Or Sending A File That Contains Tracked Changes Or Comments.

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Once activated, we press OK to all the open windows in order to return to our document.

Let’s see how Word warns us in case there are some revisions or comments in our document. Whether we select to save, print, or send our document by e-mail using Word options the following windows will appear:

Save:

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Print:

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Send:

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Then we must use Document Inspector in order to remove all the personal information that we think is necessary.

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Posted on January 5, 2012, in Microsoft Office 2010 English, Word 2010 English and tagged , , , , , , , , , . Bookmark the permalink. Comments Off on How To Make Word Warn Us When We Save, Print Or Send A File With Tracked Revisions.

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