How To Insert A Watermark In A Word Document

What is a Watermark though?

They are text or pictures that appear behind of the document text in a faded form. With a Watermark we can mark a document as Confidential, Draft and many more statuses. In order for us to see the Watermark we must be in Print Layout view or Full Screen Reading view.

To insert a Watermark in our document we must select the Page Layout tab and then from the area of the ribbon named Page Background we select the command Watermark as shown in the image below.

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From the drop down menu that appears we can select one of the predefined available Watermarks, such as Confidential, Do Not Copy and many more. Once we have chosen one, it will appear in our document, which as mentioned above we can view in the Print Layout view or Full Screen Reading view

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At the bottom of the drop menu we can select the command Custom Watermark in order for us to create our own Watermark.

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Once the command Custom Watermark is selected the Printed Watermark window appears. Since we haven’t defined a watermark the No Watermark option is activated as we can see below.

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If we want to define a picture as a Watermark we must activate the button next to the command Picture Watermark. The Select Picture buttons activates straight away, where we must select it in order for the Insert Picture dialog box to appear where we select the picture that we want to use as a Watermark. The Scale option is right underneath where we can define the scale of the image that we want to use as a Watermark. At the right there is Washout command, where we can activate it or not depending on how we want our image to appear.

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Once we have done all the adjustments we want we can press on the Apply button to see how the Watermark will be shown and then press the OK button to return to our document.

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In order to define text as a Watermark from the Printed Watermark dialog box we must activate the Text Watermark button.

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Once activated we have the following options:

  • Text: By using the drop down menu at the right to select a predefined text or to type in our own text.
  • Font: We select the type of font for our Watermark.
  • Size: We select the size we want for our Watermark.
  • Color: We select the color of font for our Watermark.
  • Layout: We select the way our Watermark will appear, Diagonal or Horizontal.
  • Semitransparent: We choose if we want our Watermark to appear Semitransparent or not.

Once we have done all the adjustments we press the Apply button to see how the Watermark will be shown and once we are satisfied with the results we press the OK button to return to our document.

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From the drop down menu of the Watermark command we also have the following options:

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More Watermarks from Office.com: For the Office 2010 users we have this command, where by selecting this command we visit the Office.com site where we can select some of the available Watermarks in order to use.

Remove Watermark: By selecting this command we remove the watermark from our document.

Save Selection To Watermark Gallery: If we select text or an image in our document, by using this command we can save our selection in the Watermark Gallery as we can see below. The Create New Building Block window appears, where we type in the name for our Watermark and then press the OK button.

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In order to insert the Watermark that we have saved, in our document we must select the command Watermark and from the drop down menu to navigate to the category General and select it as shown in the image below.

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Below you can check out the video, showing the steps in order to insert a Watermark in a Word document.

About officesmart

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on May 15, 2012, in Microsoft Office 2010 English, Word 2010 English and tagged , , , , , , , , . Bookmark the permalink. Comments Off on How To Insert A Watermark In A Word Document.

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