Define Clean Up Conversation Folder in Outlook
Posted by officesmart
We have all heard about the Conversation feature in Outlook 2010 (the way that we can sort and link our emails by conversations). What happens though when we want to Clean Up a Conversation and specify a folder for all the deleted messages to move to?
The tip below will show you, how can it be done.
The simple way for this to be done is to select the Conversation and then right click on it, and from the shortcut menu that appears we can select the command Clean Up Conversation as shown in the image below.
The Clean Up Conversation warning dialog box appears as we can see in the image below. This dialog box notifies us that all the redundant messages in this conversation will be moved in the Deleted Folder.
From the above image we can select the Settings button, or the second way is to select the File tab, and from backstage view to select the command Options as we can see in the image below.
One way or the other the Outlook Options window appears. From the left of the window we must select the category Mail if it is not already selected. Then from the center of the window we must navigate in order to locate the category Conversation Clean Up as shown below. Then we select the Browse button in order to locate the folder that we want to specify in order for all the Conversations to be stored.
The Select Folder dialog box will appear where we just select the folder that we want all our Conversations to be stored as we can see in the image below.
We then press the OK button twice in order to close all the open windows, and from now on, every time we Clean Up a Conversation, they will be stored in the specified folder.
Below the category Clean Up, we also have the following options:
When cleaning sub-folders, recreate the folder hierarchy in the destination folder
Don’t move unread messages
Don’t move categorized messages
Don’t move flagged messages
Don’t move digitally-signed messages
When a reply modifies a message, don’t move the original
Below you can check out the video describing on how to define the folder for the Conversation Clean Up function.
About officesmartMVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system
Posted on July 17, 2012, in Microsoft Office 2010 English, Outlook 2010 English and tagged Clean Up Conversation, Conversation Clean Up, Mail Options, Outlook 2010. Bookmark the permalink. Comments Off on Define Clean Up Conversation Folder in Outlook.
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