How To Compare Two Presentations
A very useful feature that is available in PowerPoint both 2010 and 13 is the Compare feature. What can we do with this feature? Easily Compare two different versions of the same presentation in a very efficient way. It allows us to insert changes and even merge revisions straight away.
The description below has been done with the PowerPoint 13 version but the same procedure is followed for PowerPoint 2010.
First of all we must open the one version of our presentation. Once we have done that we must select the tab Review and then from the area of the ribbon named Compare we select the Compare button as shown in the image below.
Once the Compare command is selected the Choose File To Merge with Current Presentation window appears. In this window we must navigate in order to locate the presentation that we want to compare with and then select it. Once the presentation is selected the Merge button appears at the bottom right corner of the window as shown below, where we have to select it in order for the presentations to be merged.
Straight away the Revisions pane appears at the right of the presentation window as we can see in the image below.
This pane is divided into two tabs. The Details tab and the Slides tab. In the image below the Details tab is activated which is also divided in two areas, the Slide Changes area and the Presentation Changes area, as shown in the image below.
Now, under the Slide Changes area, are listed all the changes that have been made. If we click on one change, we will be shown a description of the change that has been made. In the image below I have selected from the area Slide Changes the Picture 3 and immediately a pop up box appears with a description of the change in the main window as we can see in the image below.
As we can see in the image below this brief description mentions that a picture has been inserted and who is the author.
In we activate the check box at the left of the description as we can see below the picture that has been inserted will appear.
In the image below I have selected from the Slide Change area Title 1 Smart Office and immediately a pop up box appears with a description of the change in the main window as we can see in the image below. This description mentions that a change has been made to the Size and Position at the title of the slide.
In we activate the check box at the left of the description as we can see below the size and position of the slide’s title will change.
Whatever changes we accept by clicking on the check boxes, a check mark appears on the pop up boxes that appears, and also in the Revisions panes and under Slide Changes. This means that we have accepted these changes but we can always deselect the check marks by clicking on the corresponding changes.
In the Presentation Changes area of the Details tab of the Revisions pane, which is located under the Slide Changes area is listed the change that affects the whole presentation as we can see below.
Once selected the pop up box appears with a brief description that has been made and the author of the change. As we can see in the image below we are informed that the Theme has been modified and if we select it, it will affect the slides from 1 to 4.
In the image below the check box has been activated in order to preview the change that has been made. As mentioned above if we don’t agree with the change we just deselect the check mark next to the description.
In the Revisions pane, we can select the Slides tab where we can see the presentations side by side in order for us to get a better opinion of comparing the two presentations.
If we want to select all the changes for the current slide that has been made, on the Revision pane and under the Slides tab, we just activate the check box at the top left of the slides thumbnail. We can also click once on the arrow button at the right of the slides thumbnail, where a drop down menu appears at the bottom of the slide with the following options:
Accept Changes by this Reviewer
Reject Changes by the Reviewer
We can follow the same procedure for the rest of the slides if we want to do them one by one.
Another way of accepting changes is to activate the Review tab and from the area of the ribbon named Compare to select the command Accept. Once the command Accept is selected a drop down menu appears with the following options.
Accept All Changes to This Slide
Accept All Changes to The Presentation
Once we accept some changes the Reject button activates at the right of the Accept command as shown in the image below with the following options:
Reject All Changes to This Slide
Reject All Changes to the Presentation
Once we are done comparing the two presentations the moment we close the presentation a Warning dialog appears as shown in the image below, which is up to us to decide what we want to do.
You can also check the video below describing the steps to Compare two presentations.
Posted on January 2, 2013, in Microsoft Office 2013 English, PowerPoint English 2013 and tagged Compare, Compare Two Presentations, Details, Office Smart, PowerPoint 13, PowerPoint 2010, Presentation Changes. Accept Changes, Reject Changes, Revisions, Slide Changes, Slides, Smart Office. Bookmark the permalink. Comments Off on How To Compare Two Presentations.