How To View Only Your Unread Email In Outlook 13
Posted by officesmart
What if our Inbox is full of read and unread messages and we need a way to focus on the unread messages only. How can we tighten our Inbox only to view the Unread Messages with just a few clicks?
There are two options available on how to View our Unread Messages in Outlook 13. The first option that is available is that we have to locate the Folder that we want to search for the Unread Messages. In the image below I have selected the Current Mailbox with all the new mail that has arrived. Some of them I have read and some I haven’t read. At the top left corner we notice that the All command is highlighted with a light blue color as shown in the image below. In the Search Pane we notice the Search Current Mailbox and at the right of the area we notice that the search will be done in the Current Mailbox.
All we have to do is to press the Unread command at the right of the All command and voila all the Unread Messages in the Current Mailbox appear in front of us as shown in the image below.
Once our mail has been filtered in order to view our Unread Messages, the Search Tools tab activates as shown in the image below where we can use in order to do more advanced filtering. If we want to specify a different folder for the filtering, we can activate the drop down menu at the right of the search pane as we can see below. The options available are Current Folder, Subfolders, Current Mailbox and All Outlook Items.
By using this feature in Outlook 13 only the Unread Messages of the current folder will appear. If we want to filter our Inbox in order to view all the Unread Messages of our Mailbox we must follow the steps described below.
First of all we must make sure that the Home tab is activated and then at the right area of the ribbon we must locate the Find area as shown below.
Then we activate the arrow at the right of the Filter Email command in order for the drop down menu to appear as shown in the image below. The first available command from the drop down menu is the Unread command where we can use in order to filter our search results to show mail messages that are marked as unread.
That is it!!! Now our Inbox will only display the messages that are marked as unread. In the Search Pane area we notice the filter read:no as we can see in the image below meaning that the messages that have not been read will only appear. The rest of the messages are still available so we don’t have to worry that they have disappeared.
All we have to do is to press the Close Search button from the area of the ribbon and all our mail we once again appear.
Another way to close the search is to press the X button at the right of the Search Pane area as shown in the image below.
If we want to filter our email with different criteria all we have to do is to activate the drop down menu at the right of the Filter Email command and from the drop down menu to select one of the predefined commands:
Unread (as mentioned above)
Has Attachments: Filters search results only to show items that has attachments.
This Week: Filters search results only to show items Today, Yesterday, This Week, Last Week, etc.
Categorized: Filters search results only to show items with Blue, Green, Red, etc. Category.
Flagged: Filters search results only to show items that are Flagged.
Important: Filters search results only to show mail messages that are sent with High Importance.
Sent To: Me or CC: Me: Filters search results only to show items where our name appears in the To or CC line of the mail message.
More Filters…: The Search Tool tab activates for more advanced searching.
You can also check out the video below describing How To View Only Your Unread Mail in Outlook 13.
About officesmartMVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system
Posted on August 27, 2013, in Microsoft Office 2013 English, Outlook English 2013 and tagged Categorized Flagged, Close Search, Current Mailbox, Filter Email, Find area, Has Attachments, Important, More Filters, Office Smart, Office System, Outlook 13, read:no, Search Current Mailbox, Search Pane, Sent To: Me or CC, Smart Office, This Week, Unread Messages, View our Unread Messages in Outlook 13. Bookmark the permalink. Comments Off on How To View Only Your Unread Email In Outlook 13.
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