How To Change The Print Settings in PowerPoint 13

Do you always use the same print settings for your PowerPoint Presentation? Do you only print the Outlines or Notes of your Presentation? Does it become irritating doing the same steps over and over again when coming to print it? Well in PowerPoint we can change the Print Settings for the current Presentation or for another one by following the steps below.

First of all we must select the File tab in order to move to backstage View, and then from the drop down menu that appears we select the Options category which is located at the bottom left corner of the menu as shown in the image below.

PowerPoint Options

Once selected the PowerPoint Options dialog appears where from the left we select the category Advanced as shown below. Then from the middle of the dialog box we scroll down until we locate the area named When Printing This Document.

Advanced - When Printing This Document

Then from the area named When Printing This Document we can select the drop down arrow located at the right, where we can select the Presentation that we want to change its default print settings. In the image below I have opened two Presentations in order to select which one I want to choose. In the case that we only have one presentation open, the current presentation will appear in the drop down menu.

Which Presentation

The first command to select from and which is the default is to Use The Most Recently Used Print Settings. All we have to do is to select the check box at the left of the command. If we want to change the Default Print Settings we must activate the check box at the left of the command Use The Following Print Settings in order for the rest of the commands to be activated as we can see in the image below.

Use The Following Print Settings

Once we activate the check box at the left of the command Use The Following Print Settings we are able to do the following:

Print What: If we select the arrow at the right of the command the drop down menu will appear where we can select one of the Print settings as shown in the image below. We can either select:

  • Full Page Slides
  • Handouts (2 slides per page)
  • Handouts (3 slides per page)
  • Handouts (6 slides per page)
  • Notes
  • Outlines

Print What

Color/grayscale: If we select the arrow at the right of the command the drop down menu will appear where we can select the printing colors to use in order to print the presentation. We can select either:

  • Color
  • Grayscale
  • Pure Black And White

Color / Grayscale

Finally at the bottom of the When Printing This Document area we have the following commands, where we just activate the check boxes at the left of the commands in order for them to get activated. We can:

  • Print Hidden Slides: If we have a hidden slide in our presentation, by activating this command it will get printed.
  • Scale To Fit Paper: In case our presentations layout is larger than the paper that our printer is capable of printing, by activating this command it will fit on the dimensions of our paper.
  • Frame Slides: By activating this command a small black border appears around the slides of our presentation.

Print Hidden Slides

Whatever settings we make by changing the default settings When Printing This Document, will only apply for the presentation that we have chosen. If we want to change the settings for another presentation we must do all the adjustments needed with the same procedure described above. If we what to reset the printing settings to its original defaults we must deactivate everything from the beginning.

You can also check out the video below describing the way on how to change the Print Settings for a PowerPoint Presentation.

How To Change The Print Settings In PowerPoint 13

About officesmart

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on January 23, 2014, in Microsoft Office 2013 English, PowerPoint English 2013 and tagged , , , , , , , , , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on How To Change The Print Settings in PowerPoint 13.

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