Create Your Signature In Outlook 13

Email Signatures are a necessity in the electronic world that we live in. Sometimes we need a formal official signature and other times we need a casual one. In order to create a Signature in Outlook 13 we must follow the steps below.

There are two ways in order for the Signatures And Stationery dialog box to appear in order to create our Signature.

One way to locate the Signatures And Stationery dialog box in order to create our signature is from the Home tab and in the area of the ribbon named New is to press the New Email button as shown in the image below.

New Email

Once the New Email is created from the tab Message and from the area of the ribbon named Include we select the Signature button and then from the drop down menu that appears we select the Signatures command as shown in the image below.

Insert Signatures

The other way in order to locate the Signatures And Stationery dialog box is to select the File menu in order to move to backstage view and then from the drop down menu that appears we select the Options category from the left. Once selected the Outlook Options dialog box appears where from the left we select the Mail category as we can see below. Then from the middle of the window we scroll down until we locate the area that mentions the following:

Create Or Modify Signatures For Messages

Then from the right of this area we press the Signatures button as we can see below.

Outlook Options - Mail - Signatures

Whatever way we use, the Signatures And Stationery window will appear. In the image below I have already created two Signatures. One is named KAPI and the other one is named MVP. If I need to edit either one of them I just select it under the area named Select Signature To Edit, and the signature will appear under the area named Edit Signature where I just proceed with the editing.

Signatures and Stationery

Under the Select Signature To Edit area we have four available buttons that we can use which are the following:

  • Delete: We select the signature and press the Delete button in order for it to be removed.
  • New: We press the New button in order to create a New Signature.
  • Save: We press the Save button in order to Save our signature.
  • Rename: We press the Rename button in order to rename our signature.

Under the area Choose Default Signature we have available the three following commands:

  • E-Mail Account: By using the drop down button, we can select a different E-Mail Account in order for it to be used for our signatures.
  • New Messages: By using the drop down button, we can select which signature to use for all the New Messages that we create.
  • Replies/Forwards: By using the drop down button, we can select which signature to use for when we Reply or Forward a message.

Choose Default Signature

If we want to create a new signature we press the New button and the New Signature dialog box appears where we type the name of our New Signature and then OK button.

New Signature

Then under the area Edit Signature we type in all the information that we want our signature to include. Then in order to format it we have available the following commands:

  • Type of Font
  • Size of Font
  • Bold
  • Italic
  • Underline
  • Color of Font
  • Align Left
  • Center
  • Align Right
  • Insert Business Card
  • Insert Image
  • Insert Hyperlink

Edit Signature

Once we have finished typing and editing our signature we just press the OK button and our signature is ready to use.

When we create a new message and we want to use one of the available signatures that we have created, from the tab Message and from the area of the ribbon named Include we select the Signature button, and then the drop down menu appears with all the signatures that we have created where we just select the one that we want to include in our message as shown in the image below and our message is ready to go.

Signatures

Below you can check  out the video describing how to create a Signature in Outlook 13.

Create Your Signature In Outlook 13

About officesmart

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on May 9, 2014, in Microsoft Office 2013 English, Outlook English 2013 and tagged , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on Create Your Signature In Outlook 13.

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