Import Export our Signatures Created in Outlook

In my previous post Create Your Signature In Outlook 13, we created Signatures in Outlook 13 in order for them to be used in our Mail Messages. What happens though if we want to Export these signatures in order for them to be used on other PC or we just want to have them as backup so we don’t have to go through the whole procedure all over again and we don’t have the time to recreate them? In this post I will describe how can we Export our Signatures and how can we Import them again.

In my example I am using Windows 8.1 Pro, so if the screenshots differ it doesn’t matter the procedure that we must follow is still the same. First I will describe the steps in order for us to Export our Signature Files:

At the bottom right corner we do a right click on the Start button in order for the shortcut menu appears as shown in the image below. Once it appears we select the Run command.

Run Command

Once selected the Run dialog box appears as shown below, where in the text area next to the Open command we must type in the following command:


Once we type in the above command, we either press the Enter button on our keyboard or press the OK button.

Run Command

Straight away we are transferred to the following directory:

Owner of the PC/AppData/Roaming/Microsoft/Signatures as shown below:

In this folder we must see three files and one folder for each of our signatures. One folder, an HTM (Hyper Text Markup) file, a TXT file and a RTF (Rich Text Format) file.

For example I have the KAPI_files folder, KAPI.htm, KAPI.rtf and KAPI.txt as shown below.

Available Signatures

In this folder we must select all the files for our Signatures by pressing Ctrl+A and in order for them to be copied we press Ctrl+C so the files can be copied to the Clipboard.

The next step is to locate the folder that we want to paste our Signature files, and then press Ctrl+V in order for the files to be pasted. That is it, we have successfully exported our signature files.

Import our Signatures in Outlook

In order to Import our Signature files for them to be used in Outlook. First of all is to setup our E-Mail account if we haven’t done it already and create our profile.

Then the next steps are quite simple. All we have to do is to locate the folder that we had exported our signature files and then select them by pressing Ctrl+A and then Ctrl+C in order for the files to be copied to the clipboard.

Afterwards we select again the Run command and type again the command:


Again we are transferred in the folder where we need to paste the signature files by pressing Ctrl+V, and the next time we start Outlook our signatures will be available.

That’s it. So simple. So I suppose that it is a good idea that we should have a backup of our Signatures.

Below you can check out the video describing how to Import Export our Signatures that were created in Outlook.

Import Export our Signatures Created in Outlook

About Smart Office - philippospan

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on May 15, 2014, in Microsoft Office 2013 English, Outlook English 2013 and tagged , , , , , , , , , . Bookmark the permalink. Comments Off on Import Export our Signatures Created in Outlook.

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