Numbering Lists in Word Document

In the previous post of mine, I mentioned on how to Create A Bullet List In A Microsoft Word Document. In this post I will mention how to Create A Number List in a Microsoft Word Document.

Many times we have a list that contains items that need to be referenced elsewhere in a document, or just to be numbered. We can number a list or even all the paragraphs that we have in a document. All we have to do is to follow the steps below.

In the image below I have created a List of the Days of the Week.

List Of Names

The next step is to select the list and then locate the area of the ribbon Paragraph of the Home tab as shown in the image below.

Paragraph

Once the list is selected, we select the arrow at the right of the Numbering icon, from the Paragraph area of the ribbon as shown in the image below. Once selected the drop down menu of the Numbering command appears, where we have a variety of predefined Numbering examples to choose from.

Number Formats

All we have to do is to select the Numbering that we want, and straight away the List or Paragraphs will numbered as shown in the image below.

Numbering Library

At the bottom of the drop down menu of the Numbering command we have the following three options to choose from which are the following:

  • Change List Level
  • Define New Number Format
  • Set Numbering Value

In the image below, once our list is selected we can Change the List Level, just by selecting the command.

Change List Level

From the drop down menu of the Numbering command, if we select the Define New Number Format command, the corresponding window will appear where we can do the following:

  • Number Style: By selecting the arrow at the right of the command we can change the Number Style to some other predefined Numbering.
  • Font: By selecting the Font button, we can change the size, color and etc. of the Numbering that we have chosen.
  • Number Format: In this text area, we can interfere, with the actual Numbering Style, by creating a new one of ours.
  • Alignment: We can change the Numbering Alignment into Left, Centered or Right.

All, that is left, is for the arrangements to take place is to press the OK button which is located at the bottom of the Define New Number Format window, as shown in the image below.

Define New Number Format

In the image below, I have selected the Set Numbering Value command, from the Numbering drop down menu, and straight away the corresponding window appears where we can do the following:

  • Start New List: By selecting this command, we can interfere with the Numbering of the List by dividing the List and creating a New List.
  • Continue From Previous List: By selecting this command, we can choose to continue the Numbering from the Previous List.
  • Set Value To: We can choose to Set the Value of the Numbering List to the number that we want.

Again, whatever settings we do, at the end we press the OK button in order for them to take place.

Set Numbering Value

In my next post, I will describe how to Create A Multilevel List in a Microsoft Word Document.

Below you can check out the video on How To Create A Numbering List in a Microsoft Word Document.

 

About officesmart

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on February 22, 2016, in Microsoft Office 365 ProPlus English, Word 365 English and tagged , , , , , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on Numbering Lists in Word Document.

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