How To Create A Multilevel List In A Word Document

Many times we want to create a Multilevel List in Microsoft Word button which is consisted of sublevels and indents. In order to create one, we must use the Multilevel button which is located in the Paragraph area of the Home tab.

Multilevel List

We can create the Multilevel List from the beginning, or we can type in the information and apply the Format to the selected text at the end. The trick in creating Multilevel Lists is the use of the Tab key.

   tAt the beginning of the paragraph, if we press the Tab key once, it will indent that paragraph into a deeper level in the Multilevel List.

   tAt the beginning of the paragraph, if we press the Tab key twice, it will indent that paragraph into a more deeper level in the Multilevel List.

   tThis goes on and on, the more times we press the Tab key, the more indent the list becomes.

If we press the Backspace key, or the Shift+Tab key combination at the beginning of the paragraph, that will unindent the paragraph to a higher level in the Multilevel List.

Paragraph - Multilevel List

 

In the image below, I have the paragraphs selected which I want to turn into a Multilevel List, and then I have selected the Multilevel List command from the Paragraph area of the Home tab.

List Library

We are offered with a variety of Multilevel Lists in the List Library as shown below. All we have to do is to click on the Multilevel List we want, in order for it to be applied.

List Library

At the bottom of the Multilevel drop down menu, we have the following three options to choose from:

  • Change List Level
  • Define New Multilevel List
  • Define New List

In the image below, I have selected the Change List Level command, where the side menu appears, and we just choose the List Level that we want by clicking on it.

Change List Level

In the image below, I have selected the Define New Multilevel List command from the drop down menu, and the Define New Multilevel List window appears. In this window we can:

  • Click Level To Modify: From the left of the window, we select by clicking on it the Level that we want to Modify.
  • Number Format: In this area, we can change the actual Multilevel List and change the Font.
  • Enter Formatting For Number: In this area we can actual type a new formatting type for the Multilevel List.
  • Font: By clicking on the button, the Font window appears where we can change the color, the size and etc., of the Multilevel List.
  • Position: In this area, we can change the Position of different items that combine our Multilevel List such as the ones mentioned below.

            qNumber Alignment

            qAligned At

            qText Indent At

            qSet For All Levels: By selecting this command the Set For All Levels window appears where we can change the position of Bullets/Numbers and Text Levels.

Whatever adjustment we do, at the end we press the OK button in order for them to take place.

Define New Multilevel List

In the image below, I have selected the Define New List Style command from the drop down menu, and the Define New List Style window appears. In this window we can:

Create a New Style for our List from the beginning. We can name it with a New Name, to be based on an existing Style Type, and then apply different Formatting on it, such as where to start from, the color, the font, the size and many more formats. Once we have created the New List Style, we can choose whether it will be applied On This Document, or on New Documents Based On This Template by activating the appropriate button. Again, at the end in order for all the adjustments to take place we press the OK.

The New List Style that we have created, will be available in the drop down menu of the Multilevel List command.

Define New List Level

You can also check out the previous posts of mine mentioning:

Below, you can check out the video describing on How To Create A Multilevel List in a Microsoft Word Document.

About officesmart

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on March 1, 2016, in Microsoft Office 365 ProPlus English, Word 365 English and tagged , , , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on How To Create A Multilevel List In A Word Document.

Comments are closed.