Insert Quick Parts in a Word 2016 Document

In a Word Document we are able to create, store and find pieces of content that are reusable for us. These pieces of content can be AutoText, Document Properties, Fields and etc. All we have to do is to use the Quick Parts Gallery that is available in Word. All you have to do is to continue reading.

We must select the Insert tab and from the right of the ribbon we locate the area named Text as shown in the image below. Once located we select the command Quick Parts.

Insert - Quick Parts

Once the command Quick Parts is selected the drop down menu appears with the following commands to choose from:

Quick Parts

  • AutoText: This command stores reusable content that we have stored which can be used over and over again.
  • Document Property: With this command we can choose a list of properties that we can insert in our document.
  • Field: With this command we can insert fields in our document that can provide updated information, such as time, page numbers and etc.
  • Building Blocks Organizer: With this command we can preview all the building blocks that are available to us. We can also edit the properties, delete and insert the available blocks in our document.
  • Save Selection To Quick Parts Gallery: With this command, we can select a word, phrase, paragraph or anything else in our document and save the selection in the Quick Parts Gallery. Once saved we will be able to insert it in our document, by using the AutoText command from the drop down menu.

In the image below, I have selected from the Quick Parts drop down menu the command Document Property, and straight away from the right, the drop down menu appears with all the available Document Properties. All we have to do is to select the Document Property that we want and it will be inserted in our document.

Quick Parts - Document Property

In the image below, I have selected from the Quick Parts drop down menu the command Field, and straight away the Field dialog box appears. In this dialog box we can select the Category that we want, and from the right we can select the Field that we want to insert in our document.

Quick Parts - Field

In the image below, I have selected from the Quick Parts drop down menu the command Building Blocks Organizer, and straight away the Building Blocks Organizer dialog box appears. In this dialog box we can select the Building Block that we want, and from the right we have a preview of the Building Block that we selected. At the bottom of the dialog box, we can Edit the Properties of the Building Block, we can Delete it, or we can Insert it in our document.

Quick Parts - Building Blocks Organizer

That is it about inserting Quick Parts in a Word Document.  A feature, especially handy when we use the same content over and over again throughout multiple documents or when we just want to insert AutoText or Document Properties.

Below you can check out the video describing on How To Use the Quick Parts Gallery in a Word 2016 Document.

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Posted on May 10, 2016, in Microsoft Office 365 ProPlus English, Word 365 English and tagged , , , , , , , , , , , , . Bookmark the permalink. Comments Off on Insert Quick Parts in a Word 2016 Document.

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