Create An Index In a Word 2016 Document

An Index is a document reference or list Word 2016 can build and format, providing that you know the trick: You must mark text in a document for inclusion in the index. Once the words are marked, an index field is inserted, which displays the index. Just continue reading in order to find out how to create an Index in a Word 2016 Document.

First we must either select the text that we want to use as an Entry, or place our cursor at the right of it, and then we select the References tab and locate the area of the ribbon named Index as shown in the image below.

References - Index

Once the Index area is located, we select the command Mark Entry as shown in the image below. Once selected, the Mark Index Entry dialog box appears.

Mark Entry

The Mark Index Entry dialog box is separated from the following areas:


  • Main Entry: This is the text that is selected as our main entry.
  • Subentry: The subentry clarifies the main entry.


  • Crossreference: We can specify whether the Entry refers to a Cross-reference.
  • Current Page: We can specify whether the Entry refers to a Current Page.
  • Page Range: Once we activate the Page Range check box, the Bookmark command activates where we can select what we have inserted in our document.
  • Bookmark: We can specify whether the Entry refers to a Bookmark in our document.

Page Number Format: We can format the Entry by using Bold and Italic format.

  • Bold
  • Italic

Mark Index Entry

All we have to do, is to do all the settings that we want in the Main Index Entry dialog box and then press OK for all the settings to take place. Once we press the OK button, at the right that we had placed our cursor we notice something as shown in the image below.

Marked Entry

Once we have created as many Entries that we need, it is time to create the Index. We move our cursor to the point that we want our Index to be inserted and then from the Reference tab and from the area of the ribbon named Index we select the command Insert Index, as shown in the image below. Immediately the Index dialog box, appears where we can do all the settings needed. While doing all the settings, we have also a Preview of the Index that we will be inserted in our document. We can select what Type of Index we want, we can select the number of Columns, the Language, we can Right Align the Page Numbers and we can also select the sort of Format we need for our Index. Once finished with the adjustments we press the Ok button for them to take place.

Index Dialog Box

Once finished the Index is inserted as shown in the image below. In the image below I have only created one Entry so the Index just shows this Entry.

Marked Entries

If we make any changes in our Index, and we want to update it with the latest information, all we have to do is to select the Update Index command which is located in the corner of the Index area of the Reference tab as shown in the image below.

Update Index

Below you can check out the video describing on How To Create An Index in a Word 2016 Document.


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Posted on May 24, 2016, in Microsoft Office 365 ProPlus English, Word 365 English and tagged , , , , , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on Create An Index In a Word 2016 Document.

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