Check Out the Mailbox Size in Outlook 2016


Many times we want to check out the size of our Mailbox in Outlook. Outlook doesn’t only lets us check out the Total Size of it, but we can see the Size of each Folder within it. There are two ways in order for us to check out the Size of our Mailbox and which will be described below:

In the image below, we see the Home tab of the Outlook 2016 application and at the left corner of the window we can notice the three different E-Mail Accounts that exist.

Mail Accounts

Then we select the E-Mail Account needed with our mouse and then do a right click on in order for the shortcut menu to appear as shown in the image below. Once the shortcut menu appears, we select the command Data File Properties.

Data File Properties

Once the Data File Properties command is selected, the Outlook Today (E-Mail Account) Properties window appears as we can see in the image below. This window is separated in four different tabs, where we must make sure that the General tab is activated. Once sure, from the bottom of the window we select the command Folder Size as we can see in the image below.

General - Folder Size

Once selected the Folder Size window appears as shown below, where we just have to wait a few seconds in order for the results to be displayed. In this window we can see:

  • Folder Name
  • Size (without subfolders)
  • Total Size (including subfolders)

Right below, we can see all the names of the folders that we have created in the E-mail Account among with the size of each Folder.

Folder Size

Once we have examined the results, we press the Close button in order to return to the previous window and then OK in order to return to Outlook and take the actions needed.

The other way in order to view the size of our Mailbox is to select the File tab in order to move to backstage view. Once in backstage view, the Info tab is selected where from the right of the menu and under Account Information we navigate to the area Mailbox Settings as shown below. At the left of the Mailbox Settings area we select the command Tools and from the drop down menu that appears we select the command Mailbox Cleanup as shown below.

MailBox Settings - Mailbox Cleanup

Once selected the Mailbox Cleanup dialog box appears as shown below, where we select the command View Mailbox Size. Once the View Mailbox Size command is selected the Outlook Today (E-Mail Account) Properties will appear again where we follow the same procedure as described earlier in order to view the Size of our Mailbox.

Mailbox Cleanup - View Mailbox Size

That is it. Once we view the Size of our Mailbox, among with the Size of Folder and Subfolders, we can decide whether we want to delete or move items, empty the deleted folder, or we can have Outlook transfer items to an archive file.

Below you can check out the video describing how to View the Mailbox Size in Outlook 2016.

About Smart Office - philippospan

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on July 26, 2016, in Microsoft Office 365 ProPlus English, Outlook 365 English and tagged , , , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on Check Out the Mailbox Size in Outlook 2016.

Comments are closed.