Export Type Command in Microsoft Office 2016

If we are saving documents for other people to open or they are reading our document using software other than Microsoft Office, or even if we intend to open the document on another computer, we have to choose the format that we need to save the document in order to be viewed. The way we save a document and the format that we save it, depends on how we plan to use the document.

In the image below I am running the Microsoft Word 2016 application and I have selected the File tab in order to move to Backstage View and then from the drop down menu that appears from the left I have selected the category Export.

Info-Export

Once the Export command is selected, the Export task pane appears where in the middle of the task pane we can either select from Create PDF/XPS Document or we can select Change File Type. For this post I have selected the command Change File Type and then from the right we can select from one of the available Formats:

Document File Types:

  • *.docx: (Word Document Format)
  • *.odt: (open document format)
  • *.doc: (Word Document 97 -2003 Format)
  • *.dotx: (Template Documents)

Other File Types:

  • *.txt: (Plain Text)
  • *.mht: *.mhtml (Single File Web Page)
  • *.rtf: (Rich Text Format)
  • Save As Another Type: The Save As dialog box appears where we have many more File Format options to save our File. By using this dialog box, we must locate also where we want to Save the File and the Name of the File also.

Save As: The Save As dialog box appears where we have many more File Format options to save our File. By using this dialog box, we must locate also where we want to Save the File and the Name of the File also.

Change File Type

In the image below I am running the Microsoft Excel 2016 application and I have selected the File tab in order to move to Backstage View and then from the drop down menu that appears from the left I have selected the category Export.

Info-Export

Once the Export command is selected, the Export task pane appears where in the middle of the task pane we can either select from Create PDF/XPS Document or we can select Change File Type. For this post I have selected the command Change File Type and then from the right we can select from one of the available Formats:

Change File Type:

  • *.xlsx: (Excel Spreadsheet Format)
  • *.ods: (Open Document Spreadsheet)
  • *.xlsm: (Macro-Enabled Workbook)
  • *.xls: (Excel 97-2003 Workbook)
  • *.xlxt: (Starting Point For New Spreadsheets)
  • *.xlsb: (Binary Workbook)

Other File Types:

  • *.txt: (Text – Tab Delimited)
  • *.prn: (Formatted Text – Space Delimited)
  • *.csv: (Comma Delimited)
  • Save As Another Type: The Save As dialog box appears where we have many more File Format options to save our File. By using this dialog box, we must locate also where we want to Save the File and the Name of the File also.

Save As: The Save As dialog box appears where we have many more File Format options to save our File. By using this dialog box, we must locate also where we want to Save the File and the Name of the File also.

Change File Type

In the image below I am running the Microsoft PowerPoint 2016 application and I have selected the File tab in order to move to Backstage View and then from the drop down menu that appears from the left I have selected the category Export.

Info-Export

Once the Export command is selected, the Export task pane appears where in the middle of the task pane we can either select from Create PDF/XPS Document, Create Video, Package Presentation For CD, Create Handouts or we can select Change File Type. For this post I have selected the command Change File Type and then from the right we can select from one of the available Formats:

Presentation File Types:

  • *.pptx: (Presentation)
  • *.odp: (Open Document Presentation)
  • *.ppsx: (PowerPoint Show)
  • *.ppt: (PowerPoint 97-2003 Presentation)
  • *.potx: (Template)
  • *. pptx: (PowerPoint Picture Presentation)

Image File Types:

  • *.png: (Portable Network Graphics)
  • *.jpg: (File Interchange Format)

Other File Types:

  • Save As Another Type: The Save As dialog box appears where we have many more File Format options to save our File. By using this dialog box, we must locate also where we want to Save the File and the Name of the File also.

Save As: The Save As dialog box appears where we have many more File Format options to save our File. By using this dialog box, we must locate also where we want to Save the File and the Name of the File also.

Change File Type

So it is quite simple to Export a File in a different File Format in Microsoft Office applications in order for other people to view, edit and etc.

Below you can check out the video describing the Export Files command in Microsoft Office Programs.

About officesmart

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on September 5, 2016, in Microsoft Office 365 ProPlus English, Office 365 English and tagged , , , , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on Export Type Command in Microsoft Office 2016.

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