How To Protect A PowerPoint 2016 Presentation

In previous posts of mine, I described how we can Protect a Word 2016 Document and an Excel 2016 Workbook. In this post I will describe the procedure of Protecting a PowerPoint 2016 Presentation. The reasons are simple and they have got to do with safety. All we have to do is to follow the steps below.

Fist we must select the File tab in order to move to backstage view as shown in the image below. Once in backstage view we make sure that the Info category from the left is selected. Then from the middle of the drop down menu we notice three different categories which are the following:

  • Protect Presentation: Control What Types Of Change People Can Make To This Presentation.
  • Inspect Presentation: Before Publishing This File Be Aware Of Its Contents:

              Document Properties, Author’s Name And Cropped Out Image Data

              Content That People With Disabilities Are Unable To Read

  • Manage Presentation: Check Out Document Or Recover Unshaved Changes

Info - Protect Presentation

For this post, I will select the Protect Presentation command as shown in the image below. The drop down menu appears with the following commands available:

  • Mark As Final
  • Encrypt With Password
  • Restrict Access
  • Add A Digital Signature

In the image below I have selected the command Mark As Final. By using this command, we can let readers know that the Presentation is final and make it read-only. A warning dialog box will appear, notifying us that this Presentation will be marked as final and then will be saved. All we have to do is to press the Ok button and the Presentation will be marked as final.

Mark As Final

In the image below I have selected the command Encrypt With Password. By using this command, the Encrypt Document dialog box will appear where we will have to type and retype our Password in order to Encrypt the Presentation. We are notified that if we forget our Password, we can’t recover our Presentation.

Encrypt With Password

In the image below I have selected the command Restrict Access. By using this command, we can grant people access while removing their ability to edit, copy or print. We can either select Unrestricted Access, Restricted Access, Confidential and Confidential View Only.

Restrict Access

Once selected, the Permissions dialog box will appear as shown below where we do all the necessary adjustments. Once finished we just press the Ok button in order to return to our Presentation and the changes to take place.


In the image below I have selected the command Add A Digital Signature. By using this command, we can ensure the integrity of our Presentation by adding an invisible digital signature.

Add A Digital Signature

By selecting this command, the Sign dialog box appears, where we do all the appropriate adjustments in order to Digitally Sign our Document.

Sign Dialog Box

The procedure of Protecting our Presentation is quite simple. The fact is that by protecting it, we feel much safer that our sensitive or a confidential data won’t fall in the wrong hands.

Below you can check out the video describing How to Protect a PowerPoint 2016 Presentation in ways that is up to you to choose.

About Smart Office - philippospan

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on September 27, 2016, in Microsoft Office 365 ProPlus English, PowerPoint 365 English and tagged , , , , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on How To Protect A PowerPoint 2016 Presentation.

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