Tap, Tap, Reuse Content in a Word 2016 Document

Document Item Tap

Have you ever found yourself in the need to reused content while working in a Word Document? Have you ever found yourself the need to use existing content to keep yourself focused on the document creation rather than searching and looking throughout files to find information? This is where the Tap feature comes in. The Tap feature finds relevant files mostly used by us from Word, Excel and PowerPoint and displays them in the task pane.

We then select the Insert tab and we locate the area of the ribbon named Tap, and then select the Document Item command as shown in the image below.

Tap - Document Item


Once the Document Item command is selected the Tap task pane appears at the right as we can see below. Under the Tap task pane, we are notified with the following:

Use Personalized Search To Find Documents And Conveniently Re-Use Parts Of Them.

Tap Task Pane

All we have to do is to type in the Search Area of the Tap task pane where it mentions Find A Document what we want to search for and then press the Search button. In the image below I have typed Smart Office” in the Search Area of the Tap task pane, and straight away beneath the results are displayed.

Tap Task Pane

For my example, the results displayed for my criteria is a PowerPoint Presentation named Welcome To PowerPoint. It also displays when it was Modified and who the Author is. Once the results are displayed, we can hover over the Slides that we want to insert into our Word Document and then select the Add Slide icon which is located at the top right corner of each Slide. Once selected the actual Slide will be inserted into our Document.

We also notice at the bottom of the results area, how many Slides the Presentation contains, and we can move between the actuals Slides by using the Next button at the bottom of the results.

Tap Suggestions

We also have available the Open in PowerPoint command and the View All Items commands which are located at the bottom right corner of the Results Area as shown in the image below. If we select the Open in PowerPoint command the Presentation will open in PowerPoint, where we can edit it and do what is needed.

Tap Task Pane

If we press the View All Items command, all the Slides will be displayed in the Tap task pane as shown in the image below.

Tap Task Pane Search Results

This new feature in Microsoft Word 2016, is a very fascinating and time saving one.

Below you can check out the video describing the Document Item command in Microsoft Word 2016.


About Smart Office - philippospan

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on November 8, 2016, in Microsoft Office 365 ProPlus English, Word 365 English and tagged , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on Tap, Tap, Reuse Content in a Word 2016 Document.

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