Add Alt Text in PowerPoint 365

Alternative Text For Images. What is it though?

Alternative text is text associated with an image that serves the same purpose and conveys the same essential information as the image. In situations where the image is not available to the reader, perhaps because they have turned off images in their web browser or are using a screen reader due to a visual impairment, the alternative text ensures that no information or functionality is lost. Absent or unhelpful alternative text can be a source of frustration for visually impaired users of the Web.

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Add Alt Text in PowerPoint English

Thankfully in PowerPoint 365, it automatically generates Alt Text for photographs by using intelligent services in the cloud. PowerPoint 365 doesn’t generate Alt Text for Drawn Images, such as Clip Art, Diagrams or Icons.

In this post, I will describe the Alternative Text Feature for Pictures in PowerPoint 365. All you have to do is to continue reading.

In order to Add Alt Text on an Image, first we must have an image inserted in our Presentation. Then wee must select the Insert tab and from the area of the ribbon named Images, we select the command Pictures as shown below. Once the Pictures command is selected, the Insert Picture dialog box appears where we must navigate and select the Picture that we want and then press the Insert button in order for the Picture to be inserted in our Presentation.

Insert Pictures

Once the Picture is inserted in our Presentation, and it is selected, the first time a Screen Tip appears on the top of the Picture as shown below mentioning the following:

We Automatically Add Alt Text To Describe Your Images To People Who Have Vision Impairments. To Edit This Description Or Write Your Own, Click On This Bar Or Right-Click The Image And Choose “Edit Alt Text”

Automatic Alt Text

At the bottom of the Picture, we can see the Alt Text that already exists and which is the following for this case: A Picture Containing Text, Book.

If we want to edit or change the Alt Text for the image, we must do a right-click on it with our mouse. Once done, the shortcut menu appears where we must select the command Edit Alt Text as shown below.

Shortcut Menu - Edit Alt Text

Once the Edit Alt Text command is selected, the Alt Text task pane appears at the right of our PowerPoint Presentation as we can see in the image below. In this Task Pane we are notified with the following:

How Would You Describe This Picture And Its Context To Someone Who Is Blind?

In the text box below the notification area we can delete, edit and write our own Alt Text for the image. All we have to do is to insert our cursor in the text box and start typing our own Alt Text.

Alt Text Task Pane

If the image does not already have Alt Text, and we don’t know what to type ourselves, we can use the button, which is in the Alt Text Task Pane and which mentions the following:

Create Description For Me

Straight away the Alt Text will be created for the Image.

Generate Alt Text

Below you can check out the video describing How To Add – Edit Alt Text on Images in PowerPoint.

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About Smart Office - philippospan

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on April 26, 2017, in Microsoft Office 365 ProPlus English, PowerPoint 365 English and tagged , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on Add Alt Text in PowerPoint 365.

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