Microsoft Online Translator in Microsoft Word 365

Have you ever been ‘Lost in Translation’? Ever needed to translate something quick and couldn’t? So many languages available that we can’t catch up with them. Well, we don’t have to worry anymore. This is where Microsoft Translate Online Service appears in Microsoft Word 365. We can now translate full documents, specific words, phrases or sentences in 60 different languages right in Microsoft Word 365. Just continue reading the post below so that you can find out how Microsoft Translator works.

Translate Document Text in Word 365

First, we can either select a word, a paragraph or the whole document and then do a right click with our mouse. Once we do that, from the shortcut menu that appears we select the command Translate as shown in the image below.

Right Click - Translate

Another way is to select the Review tab and from the area of the ribbon we select the area named Language as shown below.

Review Tab

Once the Language area is located we select the command Translate, and from the drop down menu that appears, we have the available two options:

  • Translate Selection: We can see translations for the current selection or text that we entered from the Microsoft Translator Online Service.
  • Translate Document: We can translate our document with the Microsoft Translator Online Service. The translated document will open as a separate document in a new window.

Translate drop down menu

Whatever way we use, the Translator task pane will appear at the right of our Document as shown below. The Translator task pane contains two main tabs, which they are:

  • Selection: Which means it will translate the selected text.
  • Document: Which means it will translate the whole document.

In both of the above options, we have also a preview pane of the Selected Text or Selected Document.

Then the Translator task pane is divided into two areas which are:

  • From: Where we define the Language that the selected text is From. In the example below, the Language From is Greek, and we can see that it has been Detected.

Translator Task Pane

If we scroll down in the Translator task pane we will see the second area which is:

  • To: Where we define, in which Language we want the selected text to be Translated To. As we can see in the image below, the selected text has been translated into the English language.

At the bottom right corner of the Translator task pane, is located the Insert button as shown below. By selecting the Insert button, the Translated text will be inserted in our document, depending on where our cursor is.

Translator From To

In the middle of the Translator task pane, we can see the Up and Down Arrow located there. By selecting the Up and Down Arrow, we will SwapFrom and ToLanguages.

Swap From To

In the image below, from the Translator task pane, I have selected the tab Document and from the area From: the Auto-Detect option is selected. Then from the To: area I have selected for the language to be translated To, to be the English Language.

Once we have done all the settings, all that is left is to press the Translate button as shown below.

Translator Task Pane Autodetect

Once we hit the Translate button, we can see the actual processing of the Translation. We are also notified that we will:

Create A Translated Copy Of This Document With The Microsoft Translator Service.


In the image below, we can see that the Translation is Complete and that The Translated Document Is Open In A Separate Window.

Translation Complete

Note, that if we want the Microsoft Translator Online Service to work, we must Turn On the Intelligent Services as shown below. In order to activate or deactivate the Intelligent Services just read a previous post of mine named Activate Deactivate Intelligent Services.

Intelligent Services

Below you can check out the video describing the brand-new Microsoft Translator in Microsoft Word 365.

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YouTube Channel

About Smart Office - philippospan

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on December 12, 2017, in Microsoft Office 365 ProPlus English, Word 365 English and tagged , , , , , , , , , , , , , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on Microsoft Online Translator in Microsoft Word 365.

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