Open Calendars from other Sources in Outlook 365

I have mentioned in previous posts of mine, how to Create New Calendar Groups and how to Save As New Calendar Group in Outlook. The reason for doing the above as mentioned is to see combined schedules, appointments, Birthdays, etc. at a glance, saving us precious time. Instead of Creating and Saving our Own Calendars, we can also Open Calendars From Others Sources which will be described below. So, just keep on reading.

Open Calendars in Outlook

Once we are transferred to our Calendar in Outlook 365, the Home tab is activated as shown in the image below. Then we must locate the Manage Calendars area of the ribbon to proceed, as we notice below.

Manage Calendars in Outlook 365

From the Manage Calendars area, we select the command Open Calendar as shown below where the drop-down menu appears with the following commands:

  • From Address Book: We can add a Calendar from the Address Book.
  • From Room List: We can add a Calendar from the Room List.
  • From Internet: We can add a Calendar from the Internet.
  • Create New Blank Calendar: We can create a new blank Calendar.
  • Open Shared Calendar: We can open another’s person Shared Calendar.

Open Calendar Drop Down List

In the image below, from the Manage Calendars area, I have selected the Open Calendar command and from the drop-down menu that appeared I selected the command From Address Book.

From Address Book

Once the From Address Book command is selected, the Select Name dialog box appears as shown in the image below. In this dialog box, we select the Names that we want to include in the Calendar. We make sure, that in the bottom area of the window, in the text pane next to the command Address we have the names included for us to open the Calendar.

Select Names: Offline Global Address List

In the image below, from the Manage Calendars area, I have selected the Open Calendar command and from the drop-down menu that appeared I selected the command From Room List.

From Room List

Once the From Room List command is selected, the Select Name dialog box appears as shown in the image below. In this dialog box, we select the Rooms that we want to include in the Calendar. We make sure, that in the bottom area of the window, in the text pane next to the command Rooms we have the Rooms included for us to open the Calendar.

Select Names: All Rooms

In the image below, from the Manage Calendars area, I have selected the Open Calendar command and from the drop-down menu that appeared I selected the command From Internet.

From Internet

Once the command From Internet is selected, the New Internet Calendar Subscription window appears, where we must:

Enter The Location Of The Internet Calendar We Want To Add To Outlook

Once we have typed in the url, we press the Ok button, in order for the Calendar to appear.

New Internet Calendar Subscription

In the image below, from the Manage Calendars area, I have selected the Open Calendar command and from the drop-down menu that appeared I selected the command Create New Blank Calendar.

Create New Blank Calendar

Once the command, Create New Blank Calendar is selected, the Create New Folder window appears as shown below. Here we must type in a Name for our New Folder, select what the Folder Contains and then Select Where To Place The Folder. Once done, we press the Ok button and the New Blank Calendar is created.

Create New Folder

In the image below, from the Manage Calendars area, I have selected the Open Calendar command and from the drop-down menu that appeared I selected the command Open Shared Calendar.

Open Shared Calendar

Once the command Open Shared Calendar is selected, the Open A Shared Calendar window appears, where we just type in the Name of the Calendar and then press the Ok button.

Open A Shared Calendar

Keep in mind that any Calendar in the Navigation Pane can be viewed together with any group even if it is not a member of that Group. We can display or hide any Calendar by activating or deactivating the check box in the Navigation Pane or by clicking the Close button on the Calendars tab. By not displaying a Calendar, doesn’t mean that it is also removed.

You can also check out the posts of mine How To Create New Calendar Groups in Outlook 365 and How To Save A New Calendar Group in Microsoft Outlook 365.

Below you can check out the video describing how to Open Calendars From Other Sources in Outlook 365.

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About officesmart

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on February 12, 2018, in Microsoft Office 365 ProPlus English, Outlook 365 English and tagged , , , , , , , , , , , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on Open Calendars from other Sources in Outlook 365.

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