How To E-Mail A Calendar in Outlook

Many times, we find ourselves wanting to Share Calendar information with other people, colleagues, etc, in Outlook. Which way is the best and easiest method to accomplish it?

We can actually E-mail our Calendar in Outlook. To find out how, just continue reading.

How To E-Mail A Calendar in Outlook 365

We first select the Calendar that we want to Email and then we select the Home tab of the Calendar screen, and then from the right area of the ribbon we must locate the area Share as shown below.

Calendar Share in Outlook

Once we locate the Share area, we select the command E-Mail Calendar as we can see in the image below. By using this command, we can Forward The Selected Calendar To Another Person in E-Mail.

E-Mail Calendar in Outlook

Once we select the E-Mail Calendar command the Send A Calendar Via Email dialog box appears as shown below.

Send A Calendar via E-Mail

In this dialog box we can: Specify The Calendar Information We Want To Include.

This dialog box is separated in the following areas:

  • Calendar: By selecting the drop-down menu at the right of the command, we can select what we want to include in our Email.

Send A Calendar via E-Mail

Date Range: By selecting the drop-down menu at the right of the command, we can define the Date Range that we want to include for our Calendar in our E-Mail.

Send A Calendar via E-Mail

  • Detail: By selecting the drop-down menu at the right of the command, we can select among Availability Only, Limited Details and Full Details for us to include in our Calendar in our E-Mail.
  1. Availability Only: By using this permission, only shows whether we are Free, Busy, or Tentative.
  2. Limited Details: By using this permission, it shows the meetings we have scheduled and the Subject of the Meeting.
  3. Full Details: By using this permission, it shows the scheduled meetings, the Subject of the Meeting and any information that might be in the body of the Meetings Invitation.

Details Availability

We can activate the check box at the left of the command: Show Time Within My Working Hours Only. If we do activate the command, we can also Set Working Hours, by activating the link at the right.

At the bottom of the dialog box is located the Advanced area, where can select the Show or Hide button, where two more commands appear:

  • Include Details of Items Marked Private
  • Include Attachments Within Calendar Items

All we need to do is to activate the check boxes at the left of the commands.

At the bottom of the Send A Calendar via E-Mail is the command:

Email Layout: If we select the drop-down menu at the right of the command, we can choose between Daily Schedule or List Of Events for us to include in our Calendar in our E-Mail.

Send A Calendar via E-Mail

In the image below, once we have finalized all the adjustments, we can see the Subject Line filled in with the information automatically, we can see our Calendar that is Attached and in the Body of the Message we can see our Calendar. All that is left, is to add the Recipients, whatever else details we need and then press the Send button.

Inserted Calendar in Outlook

Below you can check out the video describing How To Email A Calendar in Outlook.

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About Smart Office - philippospan

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on April 9, 2018, in Microsoft Office 365 ProPlus English, Outlook 365 English and tagged , , , , , , , , , , , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on How To E-Mail A Calendar in Outlook.

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