How To Set Calendar Permissions in Outlook 365

In previous posts, I mentioned how to E-Mail, Share and Publish our Calendar in Outlook. It’s about time to see the Level of Permissions that we can give to anyone in order for them to Edit, Modify, Delete, etc., our Calendar. Below you can keep on reading to see How Can We Set Calendar Permissions in Outlook 365.

How To Set Calendar Permissions in Outlook 365

First of all we must select the Calendar necessary and then we must select the Home tab of the Calendar screen, and then from the right area of the ribbon we must locate the area Share as shown below.

Calendar Share in Outlook

Once we have located the Share area of the ribbon, we select the command Calendar Permission where we can: View And Edit The Sharing Permission For This Folder.

Calendar permissions in Outlook

Once the Calendar Permissions command is selected the Calendar Properties dialog box appears as shown below. This dialog box is separated by four different tabs which are General, AutoArchive, Permissions and Synchronization. The tab that is activated is the Permissions one.

In this dialog box, we have the following area:

  • Name: Below we can see the Name of who has Permissions in the Calendar
  • Permission Level: Below we can see the Level of Permission they have in the Calendar

Below the above area we can use the Add, Rename and Properties buttons, in order to Add a Name, change a Permission and change the Properties.

Calendar Properties in Outlook

In the middle of the dialog box we have the Permission Level that we can choose from and which are:

  • Owner
  • Publishing Editor
  • Editor
  • Publishing Author
  • Author
  • Nonediting Author
  • Reviewer
  • Contributor
  • Free/Busy Time, Subject, Location
  • Free/Busy Time
  • None

All we need to do, is to select a Permission Level from the drop-down menu for it to change.

Calendar Properties in Outlook

Then we have the Read area, where we can activate or deactivate the check box of the following commands:

  • None
  • Free/Busy Time
  • Free/Busy Time, Subject, Location
  • Full Details

At the right of the Read area, we have the Write area where we can activate or deactivate the check box of one of the following commands.

  • Create Items
  • Create Subfolders
  • Edit Own
  • Edit All

Calendar Properties in Outlook

We also have available the Other Free/Busy button, where if we select it, the Internet Free/Busy Options dialog box appears, where Free/Busy Information is Used By People Sending Meeting Requests, To Determine When Your Are Available For Meetings.

We do the adjustments that we need and then we press the Ok button to return to the Calendar Properties dialog box.

Internet Free Busy Options

At the bottom of the Calendar Properties dialog box, we have the areas Delete Items and Other, where we can activate the following check boxes.

  • Delete Items: None, Own, and All
  • Other: Folder Owner, Folder Contact and Folder Visible

Whatever changes we make, we must press the Ok button at the bottom of the Calendar Properties dialog box, in order to return to our Calendar and for the adjustments to take place.

Delete Items

Below you can check out the video describing how to Change The Calendar Permissions in Outlook 365.

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YouTube Channel

About Smart Office - philippospan

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on May 7, 2018, in Microsoft Office 365 ProPlus English, Outlook 365 English and tagged , , , , , , , , , , , , , , , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on How To Set Calendar Permissions in Outlook 365.

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