How To Create A Drop-Down List in a Microsoft Word Document?

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Sometimes in a Microsoft Word Document, we want to add in our Document a Drop-Down List where someone can select from a restricted set of choices. We will be giving them a variety of options, where all that is need is to select one option from the Drop-Down List. This is where the Content Controls show up, where all we need to do is to create one. A quite simple procedure but very helpful one. All you need to do is to keep on reading the post below.

How To Create A Drop-Down List in a Microsoft Word Document

What are Content Controls thought first? They are individual controls that we can add and customize for use in templates, forms, and documents. For example, many online forms are designed with a drop-down list control that provides a restricted set of choices for the user of the form. Content controls can provide instructional text for users, and we can set controls to disappear when users type in their own text. Source here.

In the image below I have activated the Developer tab, where we can see the areas that the Ribbon contains.

How To Create A Drop-Down List in a Microsoft Word Document?

We must then select the Drop-Down List Content Control command from the area of the ribbon named Controls as shown below, where we will be able to Insert A Drop-Down List Content Control.

How To Create A Drop-Down List in a Microsoft Word Document?

Before we select the command, we must place the cursor at the place where want our Drop-Down List Content Control to be inserted in our Document. Once we have done that, we select the command and then in our Document we notice a Control Picker mentioning Choose An Item. Once the Control Picker is still selected, we select the command Properties of the Controls area of the ribbon on the Developer tab as shown below.

How To Create A Drop-Down List in a Microsoft Word Document?

Once we select the Properties command, the Content Control Properties dialog box appears as shown in the image below.

The Drop-Down List Content Control Properties dialog box is separated in the following areas where we can use the following commands below:

Under the area General:

  • Title: We type in the Title of the Content Control.
  • Tag: We type in the Tag of the Content Control.
  • Shown As: We can select one of the following options: Bounding Box, Start/End Tag, None
  • Color: We can select the Color of the Content Control
  • Use A Style To Format Text Typed Into The Empty Control
  • Style: We can select one of the existing Styles for the Content Control.
  • New Style: We can create a New Style for the Content Control.
  • Remove Content Control When Contents Are Edited

Under the area Locking:

  • Contents Control Cannot Be Deleted
  • Contents Cannot Be Edited

Under the area Drop-Down List Properties:

We can use the buttons Add, Modify, Remove, Move Up and Move Down for the Items in the text box.

How To Create A Drop-Down List in a Microsoft Word Document?

In the image below, I have selected the command Add at the right of the area DropDown List Properties, the Add Choice dialog box appears where we must type in the text area what we want to be displayed in our DropDown List. For my example, I have typed in Microsoft Word. Once finished we press the Ok button.

How To Create A Drop-Down List in a Microsoft Word Document?

In the image below, I have selected the command Add at the right of the area Drop-Down List Properties, the Add Choice dialog box appears where we must type in the text area what we want to be displayed in our DropDown List. For my example, I have typed in Microsoft Excel. Once finished we press the Ok button. In my example I have repeated the procedure another two times, typing in Microsoft PowerPoint and Microsoft Outlook.

How To Create A Drop-Down List in a Microsoft Word Document?

Finally, in the image below, we can see the Title of our Drop-Down List which is Microsoft Office Applications, and the Display Name where we can select from will be one of the following: Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Outlook.

How To Create A Drop-Down List in a Microsoft Word Document?

Whatever adjustment we make, at the end we must select the Ok button which is located at the bottom right corner of the Content Control Properties dialog box for them to take place.

In the image below, we can see our Drop-Down List Content Control create with the name Microsoft Office Applications. We are prompted to Choose An Item from the List, where all we have to do is to select the arrow at the right of the Drop-Down List Content Control.

How To Create A Drop-Down List in a Microsoft Word Document?

In the image below, we have selected the Drop-Down List Content Control where we can choose from one of the Items in the List.

How To Create A Drop-Down List in a Microsoft Word Document?

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About Smart Office - philippospan

MVP: Honored with the MVP (Most Valuable Professional) for OFFICE SYSTEM title for the years 2011, 2012, 2013, 2014 and 2015 by Microsoft, for my contribution and commitment to the technical communities worldwide. Microsoft Master Specialist: This certification provides skill-verification tools that not only help assess a person's skills in using Microsoft Office programs but also the ability to quickly complete on-the-job tasks across multiple programs in the Microsoft Office system

Posted on March 9, 2020, in Microsoft Office 365 ProPlus English, Word 365 English and tagged , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , . Bookmark the permalink. Comments Off on How To Create A Drop-Down List in a Microsoft Word Document?.

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