Category Archives: Outlook English 2013

Set Permission on E-Mail Messages in Outlook 13

It is easy to communicate with pretty much anyone via email. However, there are times when you do not want email you send to be forwarded to others, or printed out, or copied. You can use Information Rights Management (IRM) to help prevent sensitive email from being read, printed, forwarded, or copied by unauthorized people.

First, we must create a New E-Mail Message and fill in all the appropriate fields needed.

New Message

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Zoom Slider in Outlook 13

In Outlook 13, we have a new feature available, which we could also find in Word. That is the Zoom Slider. We can use the Zoom Slider to make quickly and easily adjustments to the Zoom Level for the Message that we are viewing. Say that text of an E-mail is to small to read easily, or to large that doesn’t fit in the Preview Pane, that is where the Zoom Slider comes in. All we have to do to use the Zoom Slider is to follow the steps described below.

At the bottom right corner of Outlook 13 and in the Preview Pane, we notice the Zoom Slider as shown in the image below. Once the Zoom Slider is located we notice the decrease (minus symbol) and increase (plus symbol) areas of the Zoom Slider. In the image below the Zoom is 100%.

Zoom Slider

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Insert Outlook Item in Outlook 13

Outlook Item definition: The Outlook Item MSG (.msg) file format is a syntax for storing a single Message object, such as an email, an appointment, a contact, a task, and so on, in a file.

So now that we know what an Outlook Item is, how do we insert one in a Mail Message in Outlook 13; All we have to do is to follow the steps below.

First, we must create a new E-mail message in order to insert an Outlook Item as shown in the image below.

New Mail

Once the new E-mail message is created, we then select the Insert tab and then from the left of the ribbon, we locate the area Include we select the command Outlook Item as shown in the image below.

Outlook Item

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View Your Mail Box The Way You Want in Outlook 13

When we first open Outlook, our Mail Box appears with a default view. What happens if we want to change this View in some other one that works out better for us? What happens if we want to have more than one View to choose from, depending on our needs? All we have to do is to follow the steps below in order Save the Views that we have created.

First we must select the View tab and from the area of the ribbon named Current View, we select the command Change View as shown in the image below. Once the Change View command is selected the drop down menu appears where we select the command Save Current View As A New View.

Save Current View

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Favorites Folder in Outlook 13

In Outlook 13, we can make any folder we have in our Inbox to appear at the top of the Folder Pane and specifically in the Favorites,area, in order to find the folders we use more often easier and quicker. If we have many E-mail accounts, means that our Folder Pane becomes crowded, making the process of searching for a Folder, time consuming and hard to find. To add a Folder in the Favorites area just follow the steps below.

Favorites in Outlook 13

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Outlook 13 Options For Contacts

Have you ever wanted to change the way you work with your Contacts in Outlook 13? Have you ever wanted to change the way the Display Name of our Contacts is shown? Just follow the steps below:

First, we must select the File tab in order to move to backstage view. Once in backstage view the drop down menu appears at the left, as shown in the image below where we must select the category Options.

Outlook Options

Once the category Options is selected the Outlook Options dialog appears as we can see below. In this dialog box, we select the category People from the left. The options that we will find here will let us decide how names are filed, whether to show an additional index or to even display online statuses and photographs.

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Link Contacts in Outlook 13

In Outlook 13, a new feature allows us to link all contacts for a particular person, together. Once linked all the data is displayed on a contact card, with the source of the data listed. We are also able to click on any link on the contact card in order to open one of the information associated. In order to link Contacts in Outlook 13 all we have to do is to follow the steps below:

First we must select the People pane in order to view and search for the Contact that we want to link. In the image below, we see three different Contact information that concern the both person. Once we are ready to link the information for the specific person, we select the command Link Contacts which is located at right of the person’s information as shown in the image below.

Search Contact

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Forward Multiple Messages To One Recipient in Outlook 13

Many times, we will need to forward multiple messages to a recipient in Outlook. Instead of forwarding the messages one by one, repeatedly, there is a simpler and fastest way. All we have to do is to follow the steps below.

First, we must select the messages that we want to forward. In order to select messages that are continuous, we just select the first message and then we press the Shift button on our keyboard and then select the last message. All the messages then will be selected. If we want to select messages that are not continuous, we select the first message and then we press the Ctrl button on our keyboard and then select the other messages by still holding the Ctrl button. In the image below, we can see that I have selected three messages.

Select Multiple Messages

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Add an Email Address to the Safe Senders List

Many times, we receive mail that are considered as Junk. Meaning that these E-Mail messages are moved automatically to the Junk Folder in order for our protection. What happens though when the E-Mail Messages that are moved to the Junk folder are not unwanted are safe and trusted. We just add these messages to the Safe Senders List in Outlook 13. This way these Senders will not be considered as Junk anymore and always be considered trusted. All we have to do is to follow the steps below:

On the Home tab we locate the area named Delete on the ribbon and then we select the arrow next to the command Junk as shown in the image below. Once selected the drop down menu appears where we can select one of the following commands:

  • Block Sender
  • Never Block Sender
  • Never Block Sender’s Domain (@example.com)
  • Never Block This Group Of Mailing List
  • Not Junk
  • Junk E-Mail Options

For this post, I select the command Junk E-Mail Options as shown in the image below.

Junk E-Mail Options

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