Category Archives: Outlook English 2013

How To Configure Search Results in Outlook 13

In Outlook 13, we have the possibility to configure it, so it defaults search will be taken in the folders of our choice, along with other options that we can activate or deactivate in order for our Search to be more specific. In order to configure Outlook’s Search just read the steps below.

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Redefine What Marks An Email As Already Read

In Outlook, unread messages are colored differently than messages that we have read. It is easy though for an email to be marked as read when we just had a quick look at it, and the message was important that we might have overlooked. In Outlook we can adjust the number of seconds we want the message to be marked as read. For this to be done, we just follow the steps below.

First, we must select the File tab in order to move to backstage view, and then from the drop down menu that appears we select the category Options from the left as shown in the image below.

File - Options

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Change The Way You View Your Inbox In Outlook 13

Most of us don’t like the way our Inbox appears when we first open it. A default view appears, which we are not satisfied with. Don’t worry!!! It doesn’t have to look that way. We can easily customize the way our mail box will appear by easily following the steps below.

First of all we must select the View tab and then from the left area of the ribbon named Current View we select the command Change View as shown in the image below. Once selected, the drop down menu appears where we can select one of the preset Views. In the image below I have selected Compact View and the View of our mail box adjusts according to the View we selected.

Compact View

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Import Export our Signatures Created in Outlook

In my previous post Create Your Signature In Outlook 13, we created Signatures in Outlook 13 in order for them to be used in our Mail Messages. What happens though if we want to Export these signatures in order for them to be used on other PC or we just want to have them as backup so we don’t have to go through the whole procedure all over again and we don’t have the time to recreate them? In this post I will describe how can we Export our Signatures and how can we Import them again.

In my example I am using Windows 8.1 Pro, so if the screenshots differ it doesn’t matter the procedure that we must follow is still the same. First I will describe the steps in order for us to Export our Signature Files:

At the bottom right corner we do a right click on the Start button in order for the shortcut menu appears as shown in the image below. Once it appears we select the Run command.

Run Command

Once selected the Run dialog box appears as shown below, where in the text area next to the Open command we must type in the following command:

%APPDATA%\Microsoft\Signatures

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Create Your Signature In Outlook 13

Email Signatures are a necessity in the electronic world that we live in. Sometimes we need a formal official signature and other times we need a casual one. In order to create a Signature in Outlook 13 we must follow the steps below.

There are two ways in order for the Signatures And Stationery dialog box to appear in order to create our Signature.

One way to locate the Signatures And Stationery dialog box in order to create our signature is from the Home tab and in the area of the ribbon named New is to press the New Email button as shown in the image below.

New Email

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Automatic Download Pictures in Outlook 13

Have you ever had problems viewing images in messages that you received in Outlook? Click to download or change download settings are too confusing? Outlook helps protect our privacy, that’s for sure. In this post, I will describe the options that we have when it comes to downloading images in mail that we receive.

At the right of Outlook and at the Preview Pane we notice that the mail that we have received, that it doesn’t display the images. Right below the message we are provided with an Informational ribbon which mentions the following:

Click Here To Download Pictures. To Help Protect Your Privacy, Outlook Prevented Automatic Download Of Some Pictures In This Message.

Click To Download

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Set Importance and Sensitivity In Outlook 13

Do you send your mails with High Priority?  Do you always want the Sensitivity Level to be Confidential?  Nothing to worry about anymore!!! The procedure to change the Default Importance Level and Default Sensitivity Level in Outlook 13 is very simple and will be described below.

First of all we must select the File tab in order to move to backstage view, and then from the drop down menu that appears we select the category Options from the left of the menu as shown in the image below.

File - Options - Advanced

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Add Voting Buttons In Outlook

Do you want to create a poll in Outlook by including voting buttons in a message that we plan to send to the recipients? Then, once the recipients reply their votes get delivered in our Inbox.

Follow the steps below, describing how to create a poll in Outlook.

First of all we must create a New Email. For that to be done we must press the New Email button which is located on the New area of the ribbon as shown in the image below.

New Mail

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Get A Delivery Or Read Receipt in Outlook

Have you ever wondered if an email that you have sent has been delivered to the recipient’s mailbox, or even if they have opened it and read it?

Well, it is quite simple to set Outlook to get a Delivery Receipt or a Read Receipt. All we have to do is to follow the steps described below.

First of all we must create a New Email. All we have to do from the Outlook window and on the Home tab is to select the New Email button which is located at the area named New from the right area of the ribbon.

New Mail

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How To View Only Your Unread Email In Outlook 13

What if our Inbox is full of read and unread messages and we need a way to focus on the unread messages only. How can we tighten our Inbox only to view the Unread Messages with just a few clicks?

There are two options available on how to View our Unread Messages in Outlook 13. The first option that is available is that we have to locate the Folder that we want to search for the Unread Messages. In the image below I have selected the Current Mailbox with all the new mail that has arrived. Some of them I have read and some I haven’t read. At the top left corner we notice that the All command is highlighted with a light blue color as shown in the image below. In the Search Pane we notice the Search Current Mailbox and at the right of the area we notice that the search will be done in the Current Mailbox.

All Current Mailbox

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