Category Archives: PowerPoint English 2013

Protect Your Presentation in PowerPoint 13

In Microsoft Office 13, including Word 13, Excel 13 and PowerPoint 13 we are able to protect our documents with passwords and even though to encrypt the documents. It is quite easy to protect our sensitive data in Microsoft Office 13. In this post I will use as an example a PowerPoint 13 Presentation. All you have to do is to follow the steps below.

First, we must select the File tab in order to move to Backstage View. Once in Backstage View, we make sure that the Info category is selected from the left of the drop down menu. Then from the right pane, we select the command Protect Presentation as shown in the image below.

Protect Presentation

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Create And Present A Custom Show in PowerPoint 13

In PowerPoint 13, we can create a basic Custom Show, which is separate Presentation that includes some of the Slides of the original Presentation. When we create a Custom Show, we show an independent group of slides from our Presentation. In order to create a Custom Show in PowerPoint 13, we just have to follow the steps below.

We must select the Slide Show tab and then from the area of the ribbon named Start Slide Show we select the command Custom Slide Show as shown in the image below.

Custom Slide Show

Once the command Custom Slide Show is selected, the drop down menu appears with the Custom Shows command available, where we just select it.Custom Shows

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Color-Grayscale and Black & White Print Settings In PowerPoint 13

Presentations that we design are meant to be shown in color. But sometimes we need to print the Slides and Handouts in Black and White or in Shades of Gray. When we decide to print in Grayscale, we get an image that contains variations of Gray Tones between Black and White. In PowerPoint 13, we can print the whole Presentation, including Slides, Outline, Notes Pages and Handouts either in Color, Grayscale or Black and White.

First, our Presentation must contain colors and graphics in it as shown in the image below. Once we are ready we then select the View tab. Once the View tab is selected, we locate the area of the ribbon named Color/Grayscale. This area contains three commands, which are the following:

Color: Which is the one activated by default, and we view our Presentation in Full Color.

Grayscale: We view the Presentation in Grayscale and we can customize how the colors are translated into Grayscale.

Black And White: We view the Presentation in Black And White and we can customize how the colors are translated into Black and White.

View - Color/Grayscale

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Slide Transitions In PowerPoint 13

When we see a PowerPoint Presentation that has effects between the slides, means that we have seen Slide Transitions. Transitions can be very simple or flashy in order to grab the audience attention. If you want to apply Transitions in your PowerPoint Presentation just follow the steps described below.

First we must select the Transitions tab as shown in the image below. The Transitions tab is separated in the following areas:

  • Preview: Where we can Preview the transitions that we have applied on our slides.
  • Transitions To This Slide: Where we can select one of the available transitions in order to apply to the slide.
  • Effect Options: Depending on the Transition that we have applied to the slide, there might be Effect Options to choose from.
  • Timing: With this area we can adjust for a Sound to be played along with the Slide Transition, we can set its Duration and we can choose to Apply the transition To All the slides in our Presentation. We can also define for the Transition to be played On a Mouse Click or Set the time ourselves.

Transitions To This Slide

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Windows Area in PowerPoint 13

Have you ever wanted, to Switch between open Presentations in PowerPoint? Have you ever wanted to Cascade the open Presentations in order to see them all at once? Just read this post below, and you will find out how, along with other useful commands available.

We must first open our Presentations, then select the View tab, and then locate the area on the ribbon named Window as shown in the image below. In this area of the ribbon, we can do one of the following, which will be described below:

  • New Window: We can open a second window for our document, in order to work on it, in different places at the same time.
  • Arrange All: We can stack our open windows so we can see all of them at once.
  • Cascade: We can see all our open windows overlapped on the screen.
  • Move Split: We can move the splitters, which separate the different panes of the window.
  • Switch Windows: We can quickly switch to another open window.

Open Presentation

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Save Slides Of Our Presentation As Images

We have a Presentation that is combined of different Slides, and we reach to the point, that we wonder if it is possible to save these Slides as images, in order to use them somehow differently. Is it possible to be done in PowerPoint? Yes, it is!!!. We can save our Slides in different sort of Image Formats, such as JPG, BMP, etc. Just continue reading this post and you will find out how can it be done.

As we can see in the image below, we have an open Presentation, which we want the Slides to be converted into images.

Open Presentation

 

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Office Presentation Service in PowerPoint 13

As mentioned in my previous post, we can Present Online a PowerPoint 13 Presentation with the use of Microsoft Lync. In this post I will describe how we can Present Online a PowerPoint 13 Presentation with the use of the Office Presentation Service. The Office Presentation Service is a free, public service that allows others to see our slide show in a web browser. All we have to do is to follow the steps described below:

First, we must select the Slide Show tab and then from the area of the ribbon named Start Slide Show, we select the Present Online command. Once selected the drop down menu appears where we select the command Office Presentation Service.

Slide Show - Present Online

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Present Online a Presentation in PowerPoint 13 using Lync

In an old post of mine, I described the feature how to Broadcast a Presentation in PowerPoint 2010. Now, with PowerPoint 13, we have two options on how to Present our Presentation. One is by using Microsoft Lync which is available in PowerPoint 13, and which will be described in this post and the other one is by using the Office Presentation Service which is similar with the Broadcast feature and which will be described in my next post. In order to Present Online our Presentation with the use of Microsoft Lync we just follow the steps described below.

First we have our Presentation ready and then we must select the Slide Show tab and then from the area of the ribbon named Start Slide Show we select the command Present Online command as shown in the image below. Once selected the drop down menu appears where we select the command Microsoft Lync.

Slide Show - Microsoft Lync

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Slide Show Options in PowerPoint 13

In PowerPoint, we have a variety of options on how to set up and to play our Slide Show. For example, we set up our Slide Show to be presented by a speaker in full screen, or we can set up an unattended presentation that will be displayed at a kiosk. We can also set up the Slide Show to loop continuously until we press the Escape button on our keyboard and many other commands that we can use in order for our Slide Show to be presented.   All we have to do in order to set up our Slide Show is to follow the steps below:

We must select the Slide Show tab and then from the area of the ribbon named Start Slide Show we select the command Set Up Slide Show as shown in the image below.

Set Up Slide Show

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Office Mix For PowerPoint 13

Office Mix Logo

What is it? It is a new way to tell our story with voice, video, inking, screen recording and many more other options.

First, it was designed to help teachers or anyone who presents, to take a PowerPoint presentation and to mix it into an interactive, playable presentation that can be viewed on almost any device and anywhere with an internet connection.

Once we install Office Mix, a new tab appears in PowerPoint that has several features such as the ability to record ourselves giving our presentation. It also lets us record anything on our PC screen. We can insert quizzes, web pages and even add interactive apps. We can easily insert standard quiz formats such as true / false, multiple choices, polls and many other. Once finished, we can upload our presentation to the Office Mix website, where we can keep it private or even share it with others.

In order to download Office Mix for PowerPoint just follow the link below:

https://mix.office.com/

Office Mix for PowerPoint

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