Category Archives: Word 365 English

Shared File Activity command in Microsoft Word 365

Who, What, Where and When changes were made in our Document?

Say that we want to collaborate on a Document with our colleagues, and we want to see if it has been Shared, Edited, Renamed or Restored? Once we have stored our document online, with the Shared File Activity feature available in Microsoft Word 365 we can see each other’s changes soon as they happen. Just continue reading to learn more about this new feature.

File Recent Activity in  Microsoft Word 365

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Editor Pane In Microsoft Word and Outlook 365

The new Editor Pane in Microsoft Word and Microsoft Outlook checks our Documents or E-Mail Messages for spelling and grammar errors. It also makes suggestions for writing style, where these suggestions are based on the context of our writing.

Editor Task Pane in Word 365

The Editor Marks for errors in our documents and messages are the following:

  • Red squiggles for spelling errors
  • Blue double underlines for grammatical errors
  • Gold dotted lines for style

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Wikipedia Add-In For Microsoft Word 365

Definition of Wikipedia: Wikipedia (Listeni/ˌwɪkᵻˈpiːdi.ə/ or Listeni/ˌwɪkiˈpiːdi.ə/ WIK-i-PEE-dee-ə) is a multilingual, web-based, free-content encyclopedia project supported by the Wikimedia Foundation and based on a model of openly editable content. The name “Wikipedia” is a portmanteau of the words wiki (a technology for creating collaborative websites, from the Hawaiian word wiki, meaning “quick”) and encyclopedia. Wikipedia’s articles provide links designed to guide the user to related pages with additional information.

2000px-Wikipedia-logo-v2-en.svg

I believe everyone is familiar with Wikipedia. I believe that almost everyone has used it to search for something. I believe that is a very useful and powerful website. Well, this website Wikipedia is now available also in Microsoft Word 365 as an Add-In. In order to find out, how to use it, is just to follow the steps below.

Wikipedia Add-In for Microsoft Word 365

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Page Movement in a Word Document

Page Movement

Do you want to see all the pages in your Document at once and to easily navigate to the page that we want, quickly and efficiently? We just have to use the Thumbnails command. The Thumbnails command is a new feature available in Microsoft Word and will be described in the post below. Just keep on reading.

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Learning Tools in Microsoft Word 365

Learning Tools English

Based on researches, Microsoft knows that reading requires the following three abilities:

  • Decoding: it is the ability to pronounce words the right way.
  • Fluency: it is the ability to read quickly and accurately.
  • Comprehension: it is the ability to understand what we read.

So, what has Microsoft done for all its users? They have built Learning Tools that will help all the users develop and enhance the above abilities. For us to find out how the Learning Tools work in Microsoft Word 365, all you have to do is to continue reading.

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Tap, Tap, Reuse Content in a Word 2016 Document

Document Item Tap

Have you ever found yourself in the need to reused content while working in a Word Document? Have you ever found yourself the need to use existing content to keep yourself focused on the document creation rather than searching and looking throughout files to find information? This is where the Tap feature comes in. The Tap feature finds relevant files mostly used by us from Word, Excel and PowerPoint and displays them in the task pane.

We then select the Insert tab and we locate the area of the ribbon named Tap, and then select the Document Item command as shown in the image below.

Tap - Document Item

 

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Researcher in a Word 2016 Document

Some times in a Microsoft Word Document, we come to the point that we want to use and add content in it from reliable sources quickly and easily. We need to explore and research the material that is related to our content and we want to add it in our document without leaving Word. This is where the Researcher command comes in. With the use of Researcher, we can explore and insert content in our Word Document and even Cite the content. For you to find out how the Researcher works just continue reading.

We must select the References tab and then from the area of the ribbon named Research, we select the Researcher command as shown in the image below.

References - Researcher

Once selected the Researcher task pane appears at the right of our screen as shown in the image below. Then in the Search Area of the Researcher task pane, we must type in the key word of what we are searching for. For my example, I have typed in the keyword Population, and after a while all the Results are displayed at the bottom of the Researcher task pane.

Researcher Task Pane

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How To Protect A Word 2016 Document

We can easily protect a sensitive or a confidential document, either by assigning a password, either restricting access to it avoiding unwanted editing. We can also protect a document from being opened. All we have to do is to follow the steps below.

Fist we must select the File tab in order to move to backstage view as shown in the image below. Once in backstage view we make sure that the Info category from the left is selected. Then from the middle of the drop down menu we notice three different categories which are the following:

  • Protect Document: Control What Types Of Change People Can Make To This Document.
  • Inspect Document: Before Publishing This File Be Aware Of Its Contents: Document Properties And Author’s Name.
  • Manage Document: Check Out Document Or Recover Unshaved Changes.

Info - Protect Document

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Create An Index In a Word 2016 Document

An Index is a document reference or list Word 2016 can build and format, providing that you know the trick: You must mark text in a document for inclusion in the index. Once the words are marked, an index field is inserted, which displays the index. Just continue reading in order to find out how to create an Index in a Word 2016 Document.

First we must either select the text that we want to use as an Entry, or place our cursor at the right of it, and then we select the References tab and locate the area of the ribbon named Index as shown in the image below.

References - Index

Once the Index area is located, we select the command Mark Entry as shown in the image below. Once selected, the Mark Index Entry dialog box appears.

Mark Entry

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Cross Reference in Word 2016 Document

Many times, in a long document we tell readers where to go in order to find more information about a certain topic. That is where Cross-references come to. We can refer readers to headings, page numbers, footnotes, endnotes, equations and figures. In order to create Cross-references in a Word 2016 document, all you have to do is to continue reading.

First of all, we must place our cursor at the spot that we want our Cross Reference to be inserted. Then, we must select the Insert tab and then we locate the area of the ribbon named Text. Once located we select the Cross Reference command as shown in the image below.

Insert - Text - Cross Reference

Straight away the Crossreference window appears as we can see below. The Cross-reference window is separated by the following areas.

Cross Reference

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